The Course Scheduling team is responsible for coordinating with academic departments to produce the Schedule of Classes for the Fall and Spring Semester/Terms, Summer Session Terms, and January Term.
Academic departments are responsible for determining course offerings each semester and submitting changes through CourseLeaf Section Scheduler CLSS no later than the specified deadlines.
Important Dates & Deadlines Course Data Request Scheduling Support Request
CourseLeaf Section Scheduler (CLSS)
Section Scheduler (CLSS) is an academic course section scheduling tool that the University uses to plan and schedule sections of courses for an upcoming semester.
Only authorized users may access CLSS. Access to this system is limited primarily to those directly responsible for section scheduling and approvals. Use your UNH username and password to sign in.
Account updates or new account requests may be requested by submitting a service ticket.
Request approved: You will not receive notification. Course changes approved will show in the schedule of classes once it has been published.
Request denied: The approver that denied the request will roll it back to you with an explanation of why it was denied. You will then be able to make edits and resubmit through workflow for approval.
| CLSS CAN | CLSS CANNOT |
|---|---|
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The Framer provides a view of sections by instance. Historical data can be viewed in the Framer using the arrows on the sides of the term headers to navigate to display other terms.
There are three different views for section information. You can toggle between them by clicking the View pull-down tab.
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Summary view gives a snapshot of each section with the number of sections offered, student count (as reported to Banner), and delivery method information.
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Standard view provides the summary information and instructor name.
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Detail view provides the standard information and the day and time offered.
Customize view will allow you to choose the instances and the number of columns to view. You can select a maximum of three instances to display at a time.
Selecting an instructor name from the Standard or Detail view causes a new window to populate with historical data specific to that instructor.
CourseLeaf Framer documentation (login required)
The Visualize button opens and displays the heat map. Heat maps provide a visual representation of the number of sections in a scheduled week. The heat map can be used from the instance, scheduling unit, or offering screens when the Visualize indicator or flame icon is present. Hovering over a particular shade of red on the heat map will reveal the number of sections for that time. The lighter shades indicate fewer sections, and darker shades represent more sections. Clicking within the heat map will reveal a detailed description of offerings, including sections that start earlier but are included in the selected time slot.
A shaded bar at the top of the scheduled grid displays a visual of the sections. The far-left number indicates the lowest number of sections in a scheduled time frame, and the far-right shows the number of sections during the busiest time. A smaller blue bar to the right of the shaded display indicates the number of sections that do not have designated meeting times.
CourseLeaf Visualizer/Heat Map documentation (login required)
A scheduling unit is a group of courses that are scheduled together usually by a single scheduling representative. Scheduling units can be a department or a specific subject code as the title.
An instance is the semester or term being scheduled and can contain multiple sessions.
Example: January Term 2023, Spring 2023, Summer 2023, Fall 2023
The Snapper shows the section being scheduled, meeting days/times and related sections. The Snapper is so named because when hovering over the time grid, the software will attempt to “snap” the section into a pre-defined, standard meeting time. The default view is all sections of the same course, but other courses of interest can also be added.
CourseLeaf Snapper Documentation (login required)
When a scheduling unit clicks the “Validate” button in CLSS, their edits and additions go through University defined rules for the class scheduling process. Validation will show three different types of messages: Error, Warning, and Workflow.
- Error requires the scheduling unit to make a correction to the offering before proceeding or saving.
- Warning indicates that the offering can be saved, but caution should be taken.
- Workflow designates that the offering can be saved, but approval is needed to complete the change.
When clicking on the “Start Workflow” button, you initiate the approval and bridging process to Banner.
Delete Section: If a scheduler wants to remove a section, they should use delete when in the following phases, regardless of mode: Plan, Pre-Publish, or Summer Pre-Publish.
Cancel Section: Once in the Publish phase, schedulers will only be able to cancel a section. Rules will help guide a scheduler to the appropriate cancellation action. If students are enrolled in a section, cancelling it will require workflow approval from the Dean’s Office.
Honors Course
- Courses specifically coded as Honors courses at the catalog level.
- Honors seminars or thesis courses.
- Courses that include 'H' in the course number (i.e. ENGL 401H).
Honors Program Course Sections
- Honors program course offerings are coordinated between the Honors Program and an Academic Department.
- Department scheduler schedules the course section in CLSS.
- Department scheduler includes 'H' in course section number in CLSS (i.e. ENGL 401.H01).
- Department scheduler notes 'Honors Program Section' as a Justification/Information for review and approval comment on the CLSS section scheduling form.
- Registrar updates course title to include the word 'Honors'.
Honors Student Designated Course Sections
- Students must be enrolled in the course requested to add Honors Designation.
- Student completes the Honors Designation form and submits to Registrar for processing.
- Registrar schedules the honors designated course section in CLSS.
What is a Mode?
CLSS has two modes. There is a Design and Refine mode. In Design mode, all changes to the schedule are held for a scheduling unit and validated at one time by clicking the Validate button. In Refine mode, changes to sections are validated and sent through workflow when each section is saved.
- Design Mode: During the Design mode, scheduling units can add, remove, and edit their course section offerings. The information stays in CLSS and does not bridge back to Banner. Scheduling units will have to validate their schedule and initiate the workflow process. During this mode, CLSS is the source of truth for the production of the course schedule.
- Refine Mode: is the second mode that CLSS has and happens after units validate the course section offerings and initiates the workflow process. In Refine mode, all changes made in CLSS will either bridge back to Banner or go through a workflow approval process to be bridged back to Banner. During this mode, Banner is the source of truth for the course schedule.
What is a Phase?
A phase is a period of time during the class scheduling process, editing rules and actions are tied to specific phases.
Course Section Form Fields Editable by Phase.
The Filter button allows you to sort an instance or scheduling unit based on specific criteria. When you enter criteria in the filter, CLSS will only display items that match that criteria.
Design Phase
- Schedulers have access only to department-controlled rooms and Registrar controlled rooms that the department has priority assigned.
- Coordination with other departments with access to the same classrooms is the responsibility of the scheduler.
Room Assignment Phase
- The schedule is locked, and edits may not be made during this time while the Registrar’s Office assigns any outstanding courses without classrooms.
After Room Assignment Phase
Schedulers have access to department controlled rooms and all Registrar controlled rooms that the department has priority assigned by using EMS Room Seek.
To search for a room:
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Select ‘General Assignment Room’
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Select 'Room Attributes' to add any necessary room features for the search and click accept.
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Select the 'EMS Room Seek' button to initiate the search.
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The system will check room availability and display results in three categories.
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Select a room or modify the 'Room Attributes' selected and search again.
Section comments: Displays to viewers on Webcat and CUE, and should be information about the course that would be public facing and which is not captured by other existing fields. Typically section comments are used to indicate a course sections special topic or location (e.g. Course held at Pease).
Justification/Information for Review and Approval: For internal comments only and viewable to anyone in your workflow. This field should be used for notes to self, the Dean’s Office, or the Registrar’s Office. This field should not be used to note anything that is captured by existing fields. (e.g.: include the rationale/justification for adding or cancelling a section.)
Durham Courses
Labs – Begin with L (L01, L02...)
Recitations – Begin with R (R01, R02… )
Honors – Begin with H (H01, H02...), unless the course number already includes H (ENGL 401H). Honors Designated sections begin with H (H01).
Letters in Section Numbers
Departments may use letters to distinguish topics in course section numbers (A01, B01...).
This can sometimes include the letters H, L or R which are also tied to other section types above, but they are not the same as them.
Manchester Courses
Labs – Begin with LM (LM1, LM2…)
Lectures – Begin with M (M1, M2…)
Overview
Validation runs tests on a set of rules set by the institution to verify that offerings are using resources to maximum efficiency. Rules are set and modified by the Office of the Registrar.
CLSS Rule Error Messages
Some error messages in CLSS are set by Rules and are intended to require users to change offering information.
CLSS has three rule error types: Error, Warning, and Workflow.
Error
An Error indicates that the section or scheduling unit may not be saved as is. The error description will give the rationale and possible solutions to the error. The Save As-Is or Start Workflow buttons will not be available if there is an error present. To save the section, correct the error, then attempt to save again.
Warning
A Warning indicates that the section or scheduling unit may be saved, but caution should be taken before completing the schedule. The warning description will give the rationale and may list possible issues that may arise from this section. The Save As-Is Button will appear if the validation only required a warning and not a workflow or error. Warnings do not require any further workflow or approval to be saved.
Workflow
Workflow indicates that the section or scheduling unit may be saved as is, but approval will be required to complete entry of the schedule into the SIS. The workflow description will give the rationale. The Start Workflow button will appear when validating a scheduling unit as a whole in Design Mode. When saving a section in Design Mode, the workflow indicator will show, but the Save As-Is button will display. In Design mode, all workflow takes place at one time for the entire scheduling unit. In Refine Mode, when the section is saved, the Start Workflow button will appear, and the section must be sent through workflow on its own.
How to Validate and/or Submit a Scheduling Unit
A user may click the Validate button at any time to view the errors, warnings, and workflows for the scheduling unit. The scheduling unit will not be submitted without taking the following steps:
- Navigate to the CLSS Instances screen
- Click to open an instance
- Double-click to open a scheduling unit
- Click the Validate button
- Click one of the following buttons:
- Click the Close button to return to editing without submitting and resolve any errors (if there are errors, this will be the only available option).
- Click the Start Workflow button to submit the scheduling unit through workflow to the Dean's Office to review/approve (this option will appear if any rules require workflow).
Glossaries
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Child section: a cross-listed section added to an existing "parent" section becomes the child and inherits the meeting pattern and instructor of records.
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CLSS: CourseLeaf Section Scheduler - Application to plan, edit, validate and publish the course schedule.
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Course Code: the subject prefix code and number that uniquely identifies a course.
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Cross-referenced/Cross-Listed Course: are shared by two or more scheduling units; have identical course elements (title, description, units, mode of instruction, prerequisites) except the course subject prefix which reflects the academic department or program.
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Design Mode: the initial schedule planning round, all changes to the schedule are held for a scheduling unit and validated at one time by clicking the Validate button.
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Framer: a view of sections by Instance (semester). Historical data can be viewed and downloaded.
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Heat Map: a visual representation of the number of sections in a scheduled week.
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Instance: the semester/term being scheduled. An Instance can have multiple sessions.
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Modes: the mode schedulers are in determines if course changes are validated individually or as a unit.
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Parent Section: in a cross-list, the course that controls changes to meeting pattern and instructor of record; appears as "See" section on combined sections.
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Phases: periods of time where changes allowed are based on specific sets of rules based on any approvals required and phase. (UNH phases are: Plan, Room Assignment, Pre-Publish, Summer Publish, Publish, Open Registration, Semester Start, Post-Registration, Locked, Archive)
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Refine Mode: changes to sections are validated and sent through workflow when each section is saved.
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Rules: are used by CLSS to determine whether sections or scheduling units meet certain criteria set by the Office of the Registrar.
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Scheduling Unit: group of courses that are scheduled together by the same scheduling representative.
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Section: a section is the most granular scheduling item; a particular course at a specific meeting pattern.
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SIS: Student Information System (Banner).
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Snapper: shows the section being scheduled and related sections. The Snapper will attempt to "snap" the section into a pre-defined, standard meeting pattern. Default view is all sections of the same course but other courses of interest can be added for visual of overall scheduling.
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Workflow: a standardized sequence of steps that proposed actions follow for review and approval.
Course attributes indicate or identify specific elements or characteristics of a course. An attribute is a 'tag' placed on a course that describes it in some way. Attributes are commonly used for identifying course requirements in the Discovery Program and Writing. Attributes are used to filter and search the course schedule, apply courses to degree requirements in Degree Works and are displayed in the Academic Catalog course details. Attributes are assigned at the course catalog and section level by the Office of the Registrar.
| Type | Attribute/Code | |
|---|---|---|
| Discovery Program Courses |
Biological Science (BS) |
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| Honors Program Course | Honors Course (HONR) | |
| Writing Courses | Writing Intensive (WI) |
Instructional method (course modality) is coded on courses to indicate how the content of a course is delivered to students.
| Name | Code | Definition |
|---|---|---|
| Hybrid/Blended | HYBL | Hybrid courses use a mix of instructional methods and content is delivered through a combination of online and in-person meetings at specified days, times, and location. In a hybrid primarily in person course, a more significant amount of time is spent in person for instruction. Courses delivered through in person meetings that require web-based interaction only for testing or other examinations should be coded as In Person / Face to Face. |
| In Person/Face to Face | IPFF | Courses meeting in person. Class activity is organized around scheduled meetings. Web based activity may complement class sessions without materially reducing the number of required in person class meetings. |
| Online Asynchronous | ONLA | The course is 100% online and all direct instruction occurs under time delay; that is, direct instruction is recorded/stored and accessed later. These courses include no requirements for face-to-face contact, on-site instruction, or for the student to be online at specified times (except proctored exams when applicable). |
| Online Synchronous | ONLS | The course is online, and all or some of the direct instruction occurs in real time without (time) delay. All class activity is completed online and organized around scheduled class meeting days/times. All instruction and interaction occur via electronic communication or equivalent mechanisms. There is no requirement for on-site instruction. Except proctored exams (in person or online when applicable). |
Schedule type is coded on courses for reporting purposes and is meant to reflect the nature of activities required of students, the relationship between student and instructor, and the settings required to deliver content of the instructional offering.
| Name | Code | Definition |
|---|---|---|
| Exchange/Abroad | N | An out-of-classroom experience that integrates traditional classroom learning with experiential activities and site visits internationally. Study abroad courses may have pre- and post-travel classroom study. Course activities include, but are not limited to, classroom study, research, fieldwork internships and service learning. The course is created specifically for the study abroad experience. Topics and/or content may be variable or relatively unchanged for each offering. |
| Independent Study, Tutorials, Advanced Studies, Investigations | D | An individual investigation (or independent study) is a student-initiated experience to pursue an area of interest not covered by a regular course offering, with the guidance of a UNH faculty member. The faculty member who teaches such courses has the primary responsibility to decide the subject content, objectives to be achieved and the effort to be expended by the student, and personally provides whatever instruction is required. The student is expected to complete pre-determined assignments, which may include a final paper and a presentation on the findings of the study. The faculty member periodically assesses the student’s progress, determines the evaluation methods of the work presented and assigns the final grade. |
| Internship, Clinical, Supervised Learning | T, K, P | A practical experience or work experiences that are integrated with academic instruction and relate to an individual student’s occupational goal. Students concurrently apply learned concepts to practical situations within an occupational field under some degree of supervision. The experience is coordinated by a faculty member, who assists the student in planning the experience and assigns the course grade to the student after appropriate consultation with the employer/supervisor. The student is expected to complete pre-determined assignments. Examples may include a weekly journal, final paper, and experience report. The term used by a program to label its practice experience may vary in the course title to accommodate the differences in accreditation nomenclature. |
| Lab | B | A laboratory is an educational activity with students conducting experiments, perfecting skills, practicing procedures, or completing simulation experiences under the direction of a faculty member. |
| Lecture | A | A lecture is formalized instruction, conducted on- or off-campus (including educational field trips), in which the instructor presents an educational experience to students, applying any combination of instructional methods. This definition is applicable only when the course organization requires that the instructor bears the primary responsibility for the instructional activity and is directly involved with all the students in the class. Students will be expected to work on out-of-class assignments on a regular basis over the length of the course. |
| Lecture/Lab | C | A combined lecture and laboratory that integrates both activities into one course. See Lecture and Lab schedule types for detailed definitions. |
| Performance | L | The bands (concert, symphonic, jazz ensemble), and vocal groups. |
| Recitation/Discussion | E | A recitation or discussion is a less formal educational experience than a lecture with a smaller number of students, or a subsection of a larger (lecture) course, designed to include more time for discussion, questions and answers directly related to the lecture course and/or for students to demonstrate the application of ideas, theories, or methods. |
| Seminar | G | Students prepare materials and lead discussions under the instructor's guidance. Typical differences from lectures include smaller class enrollment, lively discussions, and less time devoted to instructor’s presentation of material. Seminars are usually for a small group of students in advanced status within their programs, graduate, and professional students, or those participating in special programs such as Honors or learning communities. |
| Special Topics | Q | Special topics courses are used to sample new offerings to determine if formal adoption is desirable. Academic units may offer a specific topic under this course designation a maximum of three times prior to full curricular review to become a regular course. |
| Studio Course | S | One-on-one music instruction in a performance medium with a separate group studio, during which students perform and are critiqued by the instructor and their peers, and practice outside the lesson and studio session. |
| Thesis/Dissertation | J | Thesis, Doctoral Research 999, Continuing Enrollment GRAD 800, Continuing Research GRAD 900. |
Scheduling Policies and Protocols
| Action/Phase | Plan & Pre-Publish | Publish | Open Registration | Semester Start | Post-Registration |
|---|---|---|---|---|---|
| Full Schedule | Dean's Office Approval | ||||
| Add Section | Dean's Office Approval | Dean's Office Approval | Dean's Office Approval | Dean's Office Approval | |
| Cancel Section | Dean's Office Approval | Dean's Office Approval | Dean's Office Approval | Dean's Office Approval | |
| Credit Hours Change | Dean's Office Approval | Dean's Office Approval | Dean's Office Approval | Dean's Office Approval | |
| Cross-Listing Section | Registrar's Office | Registrar's Office | Registrar's Office | Registrar's Office | |
| Double Booking Room | Registrar's Office | Registrar's Office | Registrar's Office | Registrar's Office | |
| Instructional Method Change | Dean's Office Approval | Dean's Office Approval | Dean's Office Approval | Dean's Office Approval | |
| Linking Section | Registrar's Office | Registrar's Office | Registrar's Office | Registrar's Office | |
| Meeting Day/Time Change | Dean's Office Approval | Dean's Office Approval | Dean's Office Approval | Dean's Office Approval | |
| Part of Term Change | Dean's Office Approval | Dean's Office Approval | Dean's Office Approval | Dean's Office Approval | |
| Reserved Seats Change | Dean's Office FYI | NA | NA | NA | |
| Special Approval - Removing | NA | NA | Registrar's Office | Registrar's Office |
The University course inventory in Banner is maintained by the Office of the Registrar. Annual review is conducted to follow the New England Commission of Higher Education (NECHE) standards for accreditation.
Standards for Accreditation (NECHE, 2021).
9.21: Standard Nine: Integrity, Transparency, and Public Disclosure
The institution clearly indicates those programs, courses, services and personnel not available during a given academic year. It does not list as current any courses not taught for two consecutive years that will not be taught during the third consecutive year.
The annual reporting is completed during the fall semester and referred to as the 'Courses Not Taught Report'. Any resulting course status updates are effective the next academic year.
Report & Timeline
Fall Semester: Registrar runs reports to identify courses not taught for 3 and 5 consecutive years.
Notification report sent to departments listing courses that will be processed with status updates.
Status updates actions processed in Banner are as follows:
- Not Taught 3 Years: Course enters the not taught timeline. To satisfy public disclosure of courses not taught the # symbol is applied preceding the course number (#400). The course continues to be included in the academic catalog.
- Not Taught 4 Years: No report is run, course remains in the not taught timeline and retains the # symbol for public disclosure. The course continues to be included in the academic catalog.
- Not Taught 5 Years: Course is at the end of the not taught timeline. The course is deactivated in Banner and no longer included in the academic catalog.
- Courses not taught for 3 or 4 years may still be scheduled. The # symbol is removed, and if enrollment is greater than zero and the course runs, the not taught timeline is reset and the # symbol is removed.
- Courses not taught for 5 years may only be scheduled after an approved Course Approval Form to 'add new course' is received by the Registrar.
See Credit Hour Policy in the academic catalog.
Definition of Cross Listed Course
Cross Listed Courses exist when two or more sections share enrollment, meeting patterns and instructors. This is usually an undergraduate and graduate version of a course or a course with multiple subject code offerings.
Requirements for Cross Listing Sections
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Same Course Title
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Same Attributes (Discovery, Writing Intensive, Mutual Exclusions, etc.)
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Same Course Description
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Same Instructor
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Same Meeting Day/Time
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Same grading policy
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Courses must be considered equivalent
Examples
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HMGT 520/OT 520 - Happy & Healthy at Work
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ESCI 720/ESCI 820 - Ocean Measurements
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ENGL 718/ENGL 818/LING 718 - Morphology
Sections must be scheduled evenly throughout the day, including noon time and evening courses. The number of MWF and TR sections must be proportionate. The Dean's Office monitors the distribution of course sections throughout the day and week.
Final Exams apply only to Full Term Durham course sections that have regularly scheduled meeting times during the Fall or Spring semester. Course sections that do not meet these criteria are ineligible.
Courses ineligible
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Durham course that do not meet at a regularly scheduled time Fall or Spring semester.
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Cross-Listed course sections because the sections meet at the same time.
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Online Asynchronous course sections do not have a regularly scheduled meeting time.
Manchester and Law Campuses
Course sections do not follow the same Final Exam rules as Durham.
See the 'How to Guide' under CLSS resources above.
Room Reservation Request Portal
Scheduling Events Policy
- When not being used for classes, classrooms may be reserved by faculty, staff, academic departments and MUB registered student organizations for approved events. Events may only be booked for activities directly related to the business of the group. Study hours and Seminars may not be booked by Student Organizations.
- First priority is given to academic courses and exams.
- The Office of the Registrar will not book events during final exam week until the final schedule of exams has been posted.
- Events for student organizations will not be booked during the first two weeks of the semester.
- Technology Enhanced (TEAL) Classrooms are not available to be booked by student organizations.
- Events occurring after the first two weeks of the semester will not be booked until the third week of the semester (after the end of the course Add period).
- Requests should be sent at least two business days in advance.
- Events organized by off campus groups must be made through University Conferences and Catering.
- Once a special event is approved, the individual reserving the room may not ‘trade’ rooms with another reservation. There are unknown, negative consequences that emerge from such ‘trades,’ especially with regard to room accessibility requirements.
Resources
Departments will be prompted to run a Special Fee WebI report each semester to review special fees on course sections.
Any edits needed on course section fees or questions can be directed to Student Accounts.
More information about course special fees and the process.
The Dean's Office must approve courses scheduled outside the standard time blocks listed below. This includes changes in the course schedule to a non-standard time block. Approved, non-standard courses will be scheduled but run the risk of being removed if a course scheduled during a standard time block is in need of a classroom.
Durham Campus
| Monday/Wednesday/Friday | Tuesday/Thursday |
|---|---|
| 8:10a-9:00a (0810-0900) | 8:10a-9:30a (0810-0930) |
| 9:10a-10:00a (0910-1000) | 9:40a-11:00a (0940-1100) |
| 10:10a-11:00a (1010-1100) | 11:10a-12:30p (1110-1230) |
| 11:10a-12:00p (1110-1200) | 2:10p-3:30p (1410-1530) |
| 12:10p-1:00p (1210-1300) | 3:40p-5:00p (1540-1700) |
| 1:10p-2:00p (1310-1400) | 5:10p-6:30p (1710-1830) |
| 2:10p-3:00p (1410-1500) | |
| 3:10p-4:00p (1510-1600) | |
| 4:10p-5:00p (1610-1700) | |
| 5:10p-6:00p (1710-1800) |
Manchester Campus
| Monday/Wednesday | Tuesday/Thursday | Monday | Tuesday | Wednesday | Thursday | Friday |
|---|---|---|---|---|---|---|
| 9:10a-11:00a (0910-1100) | 8:10a-10:00a (0810-1000) | 9:10a-12:00p (0910-1200) | 8:10a-11:00a (0810-1100) | 9:10a-12:00p (0910-1200) | 8:10a-11:00a (0810-1100) | 9:10a-12:00p (0910-1200) |
| 11:10a-1:00p (1110-1300) | 10:10a-12:00p (1010-1200) | 11:10a-2:00p (1110-1400) | 10:10a-11:00a (1010-1100) | 11:10a-2:00p (1110-1400) | 10:10a-11:00a (1010-1100) | 11:10a-2:00p (1110-1400) |
| 1:10p-3:00p (1310-1500) | 1:10p-3:00p (1310-1500) | 1:10p-4:00p (1310-1600) | 1:10p-3:00p (1310-1500) | 1:10p-4:00p (1310-1600) | 1:10p-3:00p (1310-1500) | 1:10p-4:00p (1310-1600) |
| 3:10p-5:00p (1510-1700) | 3:10p-5:00p (1510-1700) | 3:10p-6:00p (1510-1800) | 3:10p-6:00p (1510-1800) | 3:10p-6:00p (1510-1800) | 3:10p-6:00p (1510-1800) | 3:10p-6:00p (1510-1800) |
| 6:10p-8:00p (1810-2000) | 6:10p-8:00p (1810-2000) | 6:10p-9:00p (1810-2100) | 6:10p- 9:00p (1810-2100) | 6:10p-9:00p (1810-2100) | 6:10p- 9:00p (1810-2100) | 6:10p-9:00p (1810-2100) |
